• We are looking for a Legal Secretary to join our Private Client Team based in our Maidstone office. Find out more about our story. This is a full-time role with hybrid working options available if required. Our hybrid working practice is designed to help you achieve the right balance between working in the office and working from home, whilst ensuring that our clients’ and firm’s needs are met. Although arrangements may vary from role to role, collaboration and team work are essential to the firms ethos, therefore, we aim for you to spend 60% of your time in the office and 40% working from home, once training is complete.

    The Role

    This role will specifically provide support to the Trust sub section of the wider Private Client team and will involve:

    • Preparing correspondence and other written communications, word processing, copy typing and audio dictation
    • Ensuring all electronic files are kept up-to-date
    • Undertaking file opening and closing activities
    • Ensuring regular archiving of files
    • Reviewing files for destruction
    • Maintenance of the Trust team’s diary system to record important key dates and ensure deadlines are not missed
    • Liaising with clients in person, by telephone and email, including taking messages
    • Arranging appointments and booking rooms for meetings
    • Assisting and supporting all members of the Trust team
    • General administration as required by the Trust team
    • Maintaining accurate, individual time records using CMS in accordance with the firm’s procedures
    • Attending team, partnership and training meetings as required
    • Assisting with holiday cover both within the team and, if necessary, to other teams and departments
    • Undertaking any other reasonable tasks, duties or requests as and when required by the Trust team or the wider Private Client Team if required

    The team currently consists of seven Secretaries and 16 Legal Advisors (including Partners, Directors, Solicitors, Senior Associates, Associates and Paralegals).  This role will predominantly support four legal advisors, including: a Director, an Associate and two Paralegals.

    Are you the right person?

    Our ideal candidate will have gained experience within the Private Client practice area and have knowledge and demonstrable experience dealing specifically with Trust admin.  Strong secretarial / administration skills are essential.

    It is essential that you are a team player and are willing to be flexible to meet the needs of this busy team. You will be expected to support the team, as well as working independently, therefore, you must be organised and able to manage / prioritise your workload effectively to maintain excellent client service. To do so, you will need to be able to consistently follow procedure and have a keen eye for detail to ensure a high standard of work is delivered. You will also need to be comfortable working under pressure and be able to use your initiative when required.

    You will often be the first point of contact for clients, therefore you must be able to demonstrate excellent communication skills on the telephone and face to face. Additionally, experience using a case management system and digital dictation would be advantageous.  You must also be comfortable working with numbers, have strong numeracy skills and be able to understand financial ledgers. Due to the nature of the work, you should have an appreciation of the need for discretion and confidentiality.

    Why Brachers?

    We’ve been delivering legal services for over 125 years and we’re passionate about enriching people’s lives with collaborative and client-focused legal support. We believe in empowering the people we work with to succeed, combining our legal expertise with innovation and great communication to achieve the right result and deliver on our promise, to be ‘with you all the way’.

    This promise also extends to the wider communities we serve, as part of our belief in making a positive difference to our local area. That’s why, alongside our work with our clients, we focus on charitable giving, minimising environmental impact and fostering diversity and inclusion to contribute to a more sustainable future for our firm and our community.

    Achieving our vision and ambition comes down to our people and at Brachers you’ll find people with drive and ideas underpinned by impressive skills and expertise, who see opportunity in challenge, embrace change and are committed to delivering the best service. We have an open, supportive and friendly culture, where collaboration and innovation are encouraged and where people feel happy. This is endorsed by feedback from our staff, which informed our accreditation by employee engagement specialist, Best Companies, as a ’very good’ place to work.

    We value the contribution each person makes to our firm and in return we invest in their professional and personal development so that they can progress and have a rewarding and interesting career. We’re proud to have created a workplace where our people are given the right balance of support and autonomy to take initiative, make decisions and take ownership of their career journey.

    Alongside this, we offer a range of benefits, including a competitive salary, annual discretionary bonus scheme, annual salary reviews, hybrid working, pension, up to 27 days holiday per year (in addition to bank holidays), a paid volunteering day (in addition to holiday), life assurance, private medical insurance, group income protection, staff discounts, social events and much more.